Planning Clerk
Planning and Development
Municipality of North Grenville
POSTING #: PD-2025-004
North Grenville is a growing municipality located in eastern Ontario housing a unique blend of small town and rural culture. Comprised of an urban centre (Kemptville) and surrounded by several charming rural hamlets, North Grenville is situated between Canada’s National Capital – Ottawa and the St. Lawrence River, only a 30-minute drive along the Veterans Memorial Highway (416), to either destination. Alternatively, for a more leisure journey, North Grenville offers the historic Rideau River managed by Parks Canada.
Application:
The Municipality of North Grenville is seeking to fill the full-time position of Planning Clerk. Interested applicants may submit a cover letter and resume outlining qualifications in confidence to Human Resources by 4 PM, Tuesday August 26th, 2025.
Please quote “PD-2025-004”.
Email:
Mail: Municipality of North Grenville
285 County Road 44, P.O. Box 130
Kemptville, ON K0G 1J0
Purpose and Scope:
Reporting to the Director of Planning and Development, the Planning Clerk provides administrative and customer service support to the Planning & Development Department. The position serves as the department's primary point of contact for internal and external inquiries and supports the coordination, processing, and documentation of planning applications, notices, and development-related correspondence. The role also assists with records management, financial tracking, minute-taking, and committee support. The position requires the Planning Clerk to operate as the Municipality’s Secretary-Treasurer to the Committee of Adjustment.
Responsibilities:
• Acts as the first point of contact for the Planning Department, responding to inquiries from the public, developers, contractors, and legal professionals
• Provides general information related to planning and zoning, or redirects inquiries as appropriate
• Assists with reception duties, including greeting visitors, answering calls, and routing correspondence
• Coordinates external notices and their posting (e.g., newspapers, circulation mail-outs, open houses) and internal communications
• Reviews planning applications for completeness of submission and logs information into digital systems
• Prepares and circulates Planning Act notices and mail-outs using GIS and other municipal software
• Maintains up-to-date digital records and application files using FileHold or equivalent document management system
• Coordinates the preparation of appeal and official plan amendment packages, submission materials, and summary reports as required.
• Prepares compliance letters, liaises with planners, CBO, and other staff
• Accepts and processes payments for planning applications, compliance letters, and securities, and assists with invoice coding and credit card reconciliation
• Supports record retention and filing procedures, acting as a liaison with Clerks for FileHold and TOMRMS
• Serves as Secretary-Treasurer for the Committee of Adjustment and Property Standards Committee
• Coordinates internal meetings and external meetings including room booking, agendas, and minute taking
• Provides support to advisory committees, if required
• Provides administrative support to the Director, planners, By-law, and Building staff
• Acts as a Commissioner of Oaths for the Planning Department (or planning applications)
• Performs other duties as assigned to support the department
Qualifications:
The position will require:
• Post-Secondary education in Office Administration, Business Administration or related field required
• Minimum two (2) years related work experience
• Proficiency with Microsoft Office, with knowledge of GIS and database systems considered an asset
• Strong customer service, communication and conflict resolution skills
• Familiarity with the Ontario Planning Act and planning application processes
• Excellent organization, time management, and attention to detail
• Ability to work independently and collaboratively in a team environment
• Valid (G) driver’s license
Work Environment & Conditions:
• 35 hours/week (Monday – Friday, 9:00 AM – 5:00 PM), with occasional evening meetings
• Office-based with extended time at a computer
• Ability to lift/move objects under 50 lbs; attend site visits for posting notices
• Periodic travel within and outside the Municipality for notices, meetings, and training
Compensation:
• The salary range for this position is $29.12 to $36.39 hourly.
Why Join Us?
• Community Connection: Be the public face of the planning department and contribute to its successful operation
• Organizational Impact: help coordinate the flow of applications and public engagement activities
• Collaborative Environment: Work with planners, inspectors, officers, and municipal leaders in a fast-paced, professional setting
Note: Above duties are representative of a typical position and are not to be construed as all-inclusive.
We thank all those who apply; however, only those applicants selected for an interview will be contacted.
The Municipality of North Grenville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act (AODA) and any other applicable legislation throughout all stages of the recruitment and selection process.
